| Digital Storage |
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| File types |
Use Case |
Use Case Objective(s) |
Use Case Level |
PreConditions to trigger flow |
CHALLENGE |
Flow |
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Space |
Cost |
Location |
| SPVCA |
Store duplicates |
Provide club a digital archive in exchange for personal use of that archive |
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Receive a new SPVCA document or photo |
Maintain trust with the legal owners of my data |
Amy uploads copy to shared cloud storage then moves local copy to HP Laptop Documents archive. When club members have questions, Amy find docs and sends links. Also, board members have access for self-study. |
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| HP laptop Documents |
Work in progress |
Content creation |
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Creating content |
Open in apps |
Amy stores WIP in local Documents folder till finished. After project is complete, she moves the entire folder to Digital Collection. |
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"JIC" |
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| HP laptop Digital Collection |
Historical documents |
Data search |
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Receive a new document or photo |
Instant search, proprietary safekeeping |
Amy stores new acquisitions in files by source. Backup online. |
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Do we need this? |
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| Gmail |
Save email contents |
Absorb email contents into Digital Collection |
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Write or receive a valuable email |
Current information provides context and status for old info |
Amy stores attachments and PDF copies of email in Documents or Digital Collection |
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CHALLENGE: If yes, why? |
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| Family photos |
Family interactions; personal experience |
Maintain connection to family and personal history |
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Receive a family photo |
I need proof of my own reality. |
Amy stores family photos in local and cloud storage |
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Does a yes to needing it expire at some point? |
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| Content photos |
File photos related to content |
Have all artifacts in one place when writing an article |
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I took photos or found online |
Photos help readers tune in and understand, and capture details for me |
Amy transfers photos from phone to Content photo storage as needed |
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If we couldn't retrieve this, could we find a sufficient replacement elsewhere? |
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| Website videos |
Videos edited and published |
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| Raw video footage |
Unload videos from phone |
Store footage for future use |
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Took video or phone is full |
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Amy transfers videos from phone to Video storage as needed |
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https://www.usability.gov/how-to-and-tools/methods/use-cases.html#:~:text=A%20use%20case%20is%20a,when%20that%20goal%20is%20fulfilled. |
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| Home movies |
Unload videos from phone |
Store footage for memories |
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Took video or phone is full |
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Amy records video with phone. She transfers personal videos to home movie storage. |
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| Historical docs |
Merge doc into Digital Collection |
Include document in data searches |
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Received content-related document |
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Amy stores document in Digital Collection in files by source. Amy records providence of the item in Access?? |
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| Writing folder |
Amy's lifetime of writing projects |
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| Website files |
Published web pages perform |
Visitors view pages. Ads generate income for Amy |
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Content is complete and SEO'd |
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Amy publishes web pages. Search engines list them. Visitors read, comment, and take quizzes. Google logs traffic. Ads generate income. |
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| Website backups |
Save copies of websites every day. |
Never lose content |
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Before bed |
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Amy creates zip files of each website and downloads them to external hard drive. When the drive is full, she erases the earliest half. |
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| Legal docs |
Digital storage of important personal documents |
Never lose documents |
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Legal docs change |
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Amy stores copy of legal doc on external hard drive and Norton digital vault. |
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| Blogger blogs |
Draft writing |
Quick writing by dictation anywhere with my phone |
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Content ideas arise |
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Amy dictates content into draft posts. When it is time to write an article, she searches Blogger for related content. When it is incorporated into an article, she deletes the Blooger post. |
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| Google docs |
Draft writing |
Quick writing that requires more formatting than Blogger has, or requires shared access. |
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Amy writes content while away from the computer. When time allows, she copies the content from Google Docs to Word and stores in the Digital Archive for searchability. |
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| Google sheets |
Quick calculations and organization |
Quick spreadsheets for remote or shared access. |
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| Website articles |
Write published articles |
Publish content for ad revenue |
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All content information and graphics are available. Website is stable and secure. |
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Amy copies all related documents and graphics into the article folder. She writes and publishes the article with citations to the soure documents. She makes sure the source documents are still i the Digital Archive, deletes the duplicates in the WIP folder, then moves the WIP folder to the Digital Archive. |
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| Books |
Write book drafts |
See books in final form while under development |
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Ideas and structure come to me |
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Amy builds book in Word, stored in a local WIP folder with copies of artifacts. |
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| Need local and cloud backup |
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| I use Google products willy nilly because they are free and easily accessible: |
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| Gmail |
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| Blogger (drafts for blogs) |
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| Photos |
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| Sheets |
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| Docs |
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| I HATE the sync function of OneDrive and Google Drive. I work faster than the sync and my work is lost. |
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